PMS Rules on companies’ initial audit

For the initial audit for all companies under Togo & PMS must to be
Ready to the following requirements:-

A- For carrying out ISM – (DOC) initial Audit .
Documents required to be ready during Audit Time .

1- The following points consider Major : –
a- company manuals including approvals by the PMS to be ready  ( company manual including checklist record & SOPEP manual & SSP manual & STCW Manual & vessel risk assessment manual )
b- Attend DPA period the time of the initial audit
c- Interim audit reports issued by PMS including non conformities if there is.
d- Original DOC Certificate to be valid.
e- DPA Certificate to be available
f- Internal audit plan to be ready according to the company SMS Manual
g- Exercises operations records between company and vessels to be ready . as ISM System and risk assessment
h- SMS filing record schedule, (copy required).
i- Shipboard safety management list for the office to be ready.
j- Certificates & services certificates of the vessel to be ready.

To learn more please click on the below link;

PMS company Rules required initial audit

Handbook for ISM Audit 11TH Edition

We aim in this handbook to provide DOC holders companies for complying with ISM requirements, where all possible detected deviations from the proper implementation, can be treated smoothly and effectively, this handbook is covering the below areas;

(a) Statutory and Class Certificate, and the statutory and survey records of at least one ship of each ship type covered by the SMS.

(b) Activities related to SMS have been operated in conformity with the Company SMS, as well as the requirements of conventions such as the ISM Code, SOLAS. STCW and Flag requirements, through examination of the controlled records.

(c) In the case of a Company, which manages ship(s) manned with multi -national crew. how the Company is checking the language skills of the crew and their communication abilities.

(d) Understanding and implementation of the Company’s SMS by Designated Person(s) and the Manager of each Department/Section related to the SMS shall be verified through interview.

To read more please click on the below link;

Handbook for ISM Audit 11TH Edition

Guidelines for ISM Audit

Please find attached guidelines for the preparation and the performance of an ism audit as well as a number of questions
which could be asked either by a third party or by an internal auditor (e.g. DPA. Safety Officer). Of course the auditor
could ask more questions, but according to our experience the questions provided attached cover the 90 %.

A. PREPERATION (few days before audit)

1. All the vessel’s certificates (issued by the administrations or by class) should be valid.
2. All officers’ original certificates and licenses including the medical certificate should be valid and on board the vessel.
3. All non-statutory diagrams and notices are provided on board, (e.g. Muster lists, station bills, standing orders etc.) should be signed and dated by the master, or the chief engineer, or the chief officer as required.
4. All vessels’ drawings should be listed for easy identification and they should have the correct ship’s name. (This is particular important if the ship is second hand).
5. All safety management system documentation (manuals) should be the current one and the latest changes should have been incorporated in all copies. All old editions should be destroyed.
6. The filling system should be in accordance with the company’s administration manual
7. The master and the chief engineer should verify that they have issued the proper standing orders, which are countersigned by all deck and engineer officers respectively.
8. The safety committee meetings are scheduled and conducted as per company’s requirements (e.g. At least one  per month), and the minutes of the meetings are up to date and objective evidence that any outstanding points are being taken care by shore or ship management, should be noted.

To read more please click on the below link;

Guidelines for ISM Audit

Guidelines enclosed space entry and rescue drills

Background.
The amended regulation has been adopted by MSC.350(92) and requires crew members with enclosed space entry or rescue responsibilities to participate in an enclosed space entry and rescue drill at least once every two months.
The requirements are to comply Enclosed space entry and rescue drills (SOLAS III/19 etc.) To require that crew members with enclosed space entry or rescue responsibilities shall participate in an enclosed space entry and rescue drill to be held on board the ship at least once every two months and must ensure that the shipboard drill programme has been amended to include the new drill in the forthcoming Safety Management implemented from January 1, 2015.

INTRODUCTION
The atmosphere in any enclosed space may be oxygen-deficient or oxygen-enriched and/or contain flammable and/or toxic gases or vapours. Such unsafe atmospheres could also subsequently occur in a space previously found to be safe. Unsafe atmospheres may also be present in spaces adjacent to those spaces where a hazard is known to be present.

DEFINITIONS
– Enclosed space means a space which has any of the following characteristics :

• Limited openings for entry and exit;
• Inadequate ventilation;
• Is not designed for continuous worker occupancy,

To read more please click on the below link;

Guidelines enclosed space entry and rescue drills